Executive Summary
This page provides comprehensive guidelines and templates for creating Race Amity Day proclamations and resolutions. It includes adaptable templates for city, county, and state proclamations, optional WHEREAS clauses, and advice on formatting and adoption procedures. Key steps for official adoption, required lead times, and sample press/social media language are given. Official source citations are noted where applicable. Local placeholders (e.g. [City], [Date]) show where to insert jurisdiction-specific details.
City Proclamation Template
Printable Version (City):
CITY OF [City Name]
OFFICE OF THE MAYOR
PROCLAMATION
WHEREAS, the City of [City Name] upholds the principle of *E Pluribus Unum* (“Out of Many, One”) and celebrates the rich cultural and racial diversity of its people; and
WHEREAS, the people of [City Name] are the city’s greatest asset, and our residents from various backgrounds contribute to our community’s strength; and
WHEREAS, friendship, respect, and kindness are ideals that unite the residents of [City Name]; and
WHEREAS, the Race Amity Movement invites communities across America to strengthen bonds and celebrate interracial friendship on Race Amity Day; and
NOW, THEREFORE, I, [Name], Mayor of the City of [City Name], do hereby proclaim [Month Day, Year] as RACE AMITY DAY in [City Name]. I urge all residents to observe this day by celebrating unity and understanding in our community.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of [City Name] to be affixed this [Day] day of [Month], [Year].
___________________________ ___________________________
[Name], Mayor [Name], City Clerk
Journal Format (City):
CITY OF [CITY]
OFFICE OF THE MAYOR
PROCLAMATION
WHEREAS, THE CITY OF [CITY] CELEBRATES THE PRINCIPLE OF *E PLURIBUS UNUM* AND ITS DIVERSE CITIZENRY; AND
WHEREAS, THE PEOPLE OF [CITY] REPRESENT MANY CULTURES AND BACKGROUNDS, AND THEY ARE THE CITY’S GREATEST ASSET; AND
WHEREAS, FRIENDSHIP, COLLEGIALITY, CIVILITY, AND RESPECT ARE COMMON IDEALS AMONG ALL RESIDENTS; AND
WHEREAS, THE RACE AMITY MOVEMENT ENCOURAGES COMMUNITIES TO REFLECT ON OUR SHARED HUMANITY AND REACH OUT WITH A SPIRIT OF AMITY ON RACE AMITY DAY; NOW, THEREFORE, I, [Name], MAYOR OF [City], DO HEREBY PROCLAIM SUNDAY, [Month Day, Year] AS “RACE AMITY DAY” IN THE CITY OF [City], AND URGE ALL RESIDENTS TO OBSERVE THIS DAY WITH CELEBRATIONS OF UNITY.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the SEAL OF THE CITY OF [City] to be affixed this [Day] day of [Month], [Year].
___________________________ ___________________________
[Name], Mayor [Name], City Clerk
Optional City WHEREAS Clauses
- “Whereas, [City] has a long tradition of community initiatives that promote unity among diverse groups;”
- “Whereas, organizations such as [Local Group] have hosted intercultural events celebrating friendship and respect;”
- “Whereas, recognizing Race Amity Day reinforces our commitment to inclusiveness and mutual respect.”
County Proclamation Template
Printable Version (County):
[COUNTY] COUNTY, [STATE]
PROCLAMATION
WHEREAS, [County] County embraces the diversity of its residents and supports the U.S. motto *E Pluribus Unum* (“Out of Many, One”); and
WHEREAS, the people of [County] County – from many racial and ethnic backgrounds – are this county’s greatest asset; and
WHEREAS, friendship, respect, and kindness are ideals that bind together all communities in [State]; and
WHEREAS, the Race Amity Movement encourages counties and cities to join together to celebrate interracial friendship on Race Amity Day; and
NOW, THEREFORE, I, [Name], Chair of the [County] Board of Commissioners, do hereby proclaim [Month Day, Year] as RACE AMITY DAY in [County] County. I urge all citizens to observe this day by celebrating unity and understanding across our diverse community.
IN WITNESS WHEREOF, this proclamation is signed by the Board of Commissioners of [County] County on the [Day] day of [Month], [Year].
_________________________ _________________________
[Name], Chair, [County] Board of Commissioners [Name], County Clerk
Journal Format (County):
[COUNTY] COUNTY, [STATE]
PROCLAMATION
WHEREAS, [COUNTY] COUNTY UPHOLDS THE PRINCIPLE OF *E PLURIBUS UNUM* AND ACKNOWLEDGES THE CULTURAL AND RACIAL DIVERSITY OF ITS CITIZENS; AND
WHEREAS, THE RESIDENTS OF [COUNTY] COUNTY ARE ITS GREATEST ASSET, AND THEIR MANY BACKGROUNDS ENRICH OUR COMMUNITY; AND
WHEREAS, FRIENDSHIP, CIVILITY, AND RESPECT ARE IDEALS HELD BY ALL COMMUNITIES IN [COUNTY] COUNTY; AND
WHEREAS, THE RACE AMITY MOVEMENT INVITES COUNTIES ACROSS THE COUNTRY TO OBSERVE RACE AMITY DAY ON THE SECOND SUNDAY OF JUNE; NOW, THEREFORE, BE IT RESOLVED by the [County] Board of Commissioners that [Month Day, Year] is proclaimed “Race Amity Day” in [County] County, and that all citizens are encouraged to join in its observance.
SIGNED this [Day] day of [Month], [Year].
_________________________ _________________________
[Name], Chair, [County] Board of Commissioners [Name], County Clerk
Optional County WHEREAS Clauses
- “Whereas, [County] County has partnered with community groups (e.g. [Local Partners]) to promote unity and understanding;”
- “Whereas, local tradition of supporting civil rights underscores the importance of Race Amity Day;”
- “Whereas, it is fitting to celebrate Race Amity Day to honor friendship among all races in [County].”
State Legislature Resolution Template
Printable Version (State):
[STATE] STATE LEGISLATURE
Session [Year–Year]
HOUSE CONCURRENT RESOLUTION NO. __
By: Senator [Name] and Representative [Name]
A CONCURRENT RESOLUTION
Proclaiming Sunday, June [Day], [Year], as Race Amity Day in [State].
WHEREAS, the people of [State] – of all racial and ethnic backgrounds – are this state’s greatest asset; and
WHEREAS, the motto *E Pluribus Unum* (“Out of Many, One”) reflects the unity and diversity of our state; and
WHEREAS, friendship, respect, and kindness are ideals shared by all residents of [State]; and
WHEREAS, the Race Amity Movement encourages communities nationwide to celebrate Race Amity Day on the second Sunday of June; and
NOW, THEREFORE, BE IT RESOLVED by the Legislature of [State] that Sunday, June [Day], [Year], is declared Race Amity Day in [State], and that all citizens are urged to observe this day by celebrating unity and understanding.
BE IT FURTHER RESOLVED that a suitable copy of this resolution be transmitted to the Governor.
_________________________ _________________________
[Name], Speaker of the House [Name], President of the Senate
Attest: [Name], Clerk, House Attest: [Name], Secretary, Senate
Journal Format (State):
[STATE] STATE LEGISLATURE
Session [Year–Year]
HOUSE CONCURRENT RESOLUTION NO. __
BY: SENATOR [NAME] AND REPRESENTATIVE [NAME]
A CONCURRENT RESOLUTION
PROCLAIMING JUNE [DAY], [YEAR], AS “RACE AMITY DAY” IN THE STATE OF [STATE]; AND FOR OTHER PURPOSES.
WHEREAS, THE MOTTO OF OUR NATION IS *E PLURIBUS UNUM* (“OUT OF MANY, ONE”), AND OUR STATE UPHOLDS THIS PRINCIPLE OF UNITY; AND
WHEREAS, THE PEOPLE OF [STATE] ARE ITS GREATEST ASSET, AND OUR COMMONWEALTH/STATE IS COMPRISED OF MULTICULTURAL, MULTIETHNIC, AND MULTIRACIAL CITIZENS; AND
WHEREAS, FRIENDSHIP, CIVILITY, RESPECT, AND KINDNESS ARE IDEALS HELD BY ALL CITIZENS; AND
WHEREAS, THE RACE AMITY MOVEMENT INVITES COMMUNITIES TO REFLECT ON THE BEAUTY OF OUR DIVERSITY AND REACH OUT WITH A SPIRIT OF AMITY ANNUALLY ON THE SECOND SUNDAY IN JUNE; AND
NOW, THEREFORE, BE IT RESOLVED BY THE STATE LEGISLATURE that June [Day], [Year] is declared Race Amity Day in [State], and that all citizens are urged to observe this day with appropriate celebrations of unity.
BE IT FURTHER RESOLVED that copies of this resolution be delivered to the Governor.
_________________________ _________________________
[Name], Speaker of the House [Name], President of the Senate
Attest: [Name], Clerk, House Attest: [Name], Secretary, Senate
Optional State-Level WHEREAS Clauses
- “Whereas, [State] has recognized its diversity through [state programs or events];”
- “Whereas, organizations within [State] (e.g. [Local Partners]) promote intercultural understanding;”
- “Whereas, the Legislature commends the celebration of Race Amity Day and encourages participation.”
Formatting and Adoption Guidance
These proclamations/resolutions should follow official document formatting for each jurisdiction: use letterhead or official header (city/county/state), multiple WHEREAS clauses, and a formal “Now, Therefore” section. Keep text concise and within any word limits. Placeholders in the templates above show where to insert names, dates, and local details. Official seals or logos may be added where indicated (see comments below).
- Ceremonial Use: All templates are ceremonial proclamations or resolutions, not laws. These documents express official support for Race Amity Day. (Some city mayors delegate proclamations to the city council.)
- Distribution: After adoption, publish on official websites and social media. Send copies to media outlets, community partners, and relevant committees.
- Lead Time: Submit requests well in advance (often 1–2 months). Confirm deadlines with the issuing office.
- Contacts: Provide official contact info. Check the local government’s site (for city/county) or legislators for submission procedures.
Checklist
- Fill in all
[placeholders]with actual information (names, dates, titles, jurisdiction). - Submit the draft to the appropriate office (mayor, council/commission, or legislators) in time for required notice.
- Obtain the necessary sponsorship and approvals (council vote or legislative introduction).
- Ensure compliance with any rules (word limits, formatting) for proclamations/resolutions.
- Attend any signing ceremony and include partner organizations as needed.
- Distribute the final document to media and community partners.
- Publicize via press release and social media (sample above).
Comparison of City/County/State Proclamations
| Aspect | City Proclamation | County Proclamation | State Resolution |
|---|---|---|---|
| Authority | Mayor (city executive) or City Council | County Board of Commissioners (legislative) | State Legislature (House & Senate) |
| Signatures | Mayor; attested by City Clerk | Commission Chair; County Clerk | Speaker of House, Senate President; Clerks |
| Effect | Ceremonial (non-binding) | Ceremonial (non-binding) | Ceremonial (resolution) |
| Publication | City website/press release | County website/press release | Legislative website/press release |
| Source | City charter or practice | County charter or practice | State statutes or custom |
Sample Proclamation Request Letters
Dear Mayor [Last Name] and Members of the City Council,
I am writing on behalf of the [local group/organization] to respectfully request that the City of [City Name] issue a proclamation recognizing Race Amity Day on [date].
Race Amity Day is a nationally observed occasion dedicated to fostering cross-racial friendships, advancing mutual respect, and strengthening the social fabric of our communities. At a time when many communities are seeking pathways toward greater unity and understanding, this recognition would affirm [City Name]’s commitment to building bridges across lines of difference.
Our organization works to cultivate relationships grounded in trust, shared humanity, and collaboration across racial and cultural boundaries. We believe that meaningful connection at the local level is essential to long-term civic health and cohesion.
We would be honored to partner with the City in recognizing this day and, if appropriate, to coordinate a small community observance or presentation of the proclamation.
I have attached a draft proclamation for your consideration. Please let us know if there are any additional steps or documentation required to support this request.
Thank you for your leadership and for your consideration of this opportunity to uplift unity and friendship in [City Name].With appreciation,
[Your Full Name]
[Title]
[Contact Information]
Subject: Proclamation Request: Race Amity Day in [County Name]
Dear Chair [Last Name] and Honorable Members of the [County Name] Commission,
On behalf of [local group/organization], I respectfully request that [County Name] issue a proclamation recognizing Race Amity Day on [date].
Race Amity Day promotes friendship, goodwill, and understanding across racial and cultural lines. In a diverse and growing county such as [County Name], this recognition would serve as a meaningful affirmation of the values of respect, inclusion, and shared community.
Our work focuses on creating spaces for dialogue, relationship-building, and collaborative action that bring people together across differences. We have seen firsthand how these efforts strengthen civic life and contribute to more resilient and connected communities.
We would be grateful for the opportunity to collaborate with the County on this recognition and to participate in any related public presentation or event.
A draft proclamation is included for your review. Please advise us of any formal procedures or timelines we should follow.
Thank you for your service to the residents of [County Name] and for your consideration of this request.
Respectfully,
[Your Full Name]
[Title]
[Contact Information]
Subject: Request for Legislative Recognition of Race Amity Day
Dear [Senator/Representative] [Last Name],
I am writing on behalf of [local group/organization] to respectfully request your support in recognizing Race Amity Day on [date] within the State of [State Name].
Race Amity Day is observed nationally as an occasion to promote friendship, understanding, and cooperation among people of diverse racial and cultural backgrounds. At a time when communities are seeking constructive pathways toward greater unity, this recognition offers a positive and unifying affirmation of our shared humanity.
We respectfully ask if you would consider sponsoring or supporting a legislative resolution, or otherwise working with appropriate state offices, to formally recognize Race Amity Day. Your leadership in this effort would help elevate the importance of fostering cross-racial friendships and creating spaces for meaningful connection and dialogue. These efforts contribute to stronger, more cohesive communities and align with broader goals of civic engagement and social well-being across the state.
For your convenience, we have included draft language for a proclamation or resolution. We would be grateful for the opportunity to work with your office to adapt this language as needed and to support any related public recognition.
Thank you for your service to the people of [State Name] and for your consideration of this request. We would welcome the opportunity to speak with you or your staff at your convenience.
Respectfully,
[Your Full Name]
[Title]
[Contact Information]
Press Release and Social Media Samples
Press Release (City Example): “City of [City] – The Mayor has proclaimed June [Day], [Year] as Race Amity Day. The proclamation highlights unity and friendship across our diverse community.”
Social Media (City): “🌈✌️ Proud to announce #RaceAmityDay on June [Day] in [City]! Let’s celebrate unity in diversity and build friendships across all backgrounds. #Unity #RaceAmity”
Press Release (State Example): “[State Capital], [Date] – The [State] Legislature passed a resolution declaring June [Day] as Race Amity Day. The resolution emphasizes shared values of friendship and urges communities to celebrate together.”
Social Media (State): “✊🤝 [State] declares June [Day] #RaceAmityDay! Celebrate our diverse communities and strengthen friendships across the state. #One[State]”